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Poster Set-Up Guidelines

Containers placed in this area must have an identifying label that includes the name of the owner and the poster or exhibit number. Containers without an identifying label will be considered available for use by ASNR and/or will be removed.

Exhibit Set-Up/Installation Hours


Poster Set-Up – 12noon – 5pm (non-electronic) 


Poster Set-Up – 8am – 3pm (non-electronic)

Hall Opens: 3pm – 7pm


Hall Open: 7am – 7pm


Hall Open: 7am – 12noon

All exhibits must be set-up by 3:00pm on Sunday, May 19. Exceptions to this policy must be requested in writing to ASNR and approved by the Education Exhibits Chair.


Hynes Convention Center, Hall C, 2nd floor

Exhibit Dismantle Hours

Removal of exhibits may begin at 11:00am to 1:00pm on Thursday, May 23. Any items still remaining in the Hall C at 1:00pm will be discarded at that time.

All presenters are required to set-up and dismantle their exhibits based on the above schedule. Should you encounter a conflict regarding this schedule, please contact Anna Smith at or directly onsite.


***A message can also be left at the ASNR Registration Desk***

Contacting ASNR Staff Pre-Meeting & On-Site

Please contact us with any questions or concerns you may have. We will be located at the Registration Desk (2nd floor). We will be happy to meet with you personally to discuss any aspect of the meeting.

Storing of Scientific Poster/Educational Exhibit Poster Shipping Containers

Shipping containers used to transport Scientific Posters and Educational Exhibit Poster may not be left in the display area. Trash cans are available to dispose of shipping containers that will not be used again. The ASNR Luggage/Coat Check is in the Convention Lobby (Convention Level) and is available to leave your container(s) for the duration of the event.

Push pins, scissors and tape for use in mounting exhibits and posters will be available in Hall C, 2nd floor, at no charge.


Shipping of your poster to the Boston Sheraton Hotel should be handled on your own. You may want to call the hotel ahead of time to inquire about the storage fee.

If you would like to ship materials or your poster ahead of time, IT MUST ARRIVE NO EARLIER THAN FRIDAY, MAY 17TH.  Please make sure the label(s) reads as such:

Poster Presenter/Hall C
c/o: Freeman
Hynes Convention Center
900 Boylston St.
Boston, MA 02115-3101



For return shipments, you are welcome to use Freeman, but we strongly suggest using the FedEx Office Print & Ship Center in the Hynes Convention Center.

900 Boylston St
Boston, MA 02115 US
Hours: Monday through Friday from 9:00am – 5:00pm
Phone: (617) 954-2725


ASNR will provide general overall guard service in Hall C on a 24-hour basis throughout the Annual Meeting. However, neither ASNR nor the guard service will be responsible for loss of or damage to any property for any cause. Any attendee requesting access to Hall C outside of poster set-up, exhibit or dismantle hours must obtain permission and authorization in advance from ASNR Meetings Department Staff.